As an election organizer, do I need a data processing agreement?
Yes, a data processing agreement is necessary, as personal data of your eligible voters is exchanged with POLYAS in the course of each election project. This includes data in the electoral register and the content of ballot papers. POLYAS has developed a standard reference for this, which is valid without a signature. You…
Can changes be made to the data processing agreement?
We hope you understand that we cannot make any changes to the data processing agreement, as these would have to be reviewed by our legal advisors. Our data processing agreement was created and coordinated with our legal advisors specifically for our services and procedures. This document deals with the data protection…
Does POLYAS have a data protection officer?
Yes, because POLYAS processes personal data and is therefore obliged to commission a data protection officer in accordance with Section 37 of the GDPR. POLYAS's data protection officer is: Patrick Kikillus, ISiCO Datenschutz GmbH, Am Hamburger Bahnhof 4, 10557 Berlin, Germany
Does the election organizer have a right to the deletion of personal data after the online voting is completed?
You are entitled to the deletion of personal data if you, as the election organizer, have a data processing agreement with us.
How can we avoid the processing of personal data?
If you decide that your election should use SecureLink for authentication, no personal data is used to log into the voting system. In this case, no personal data is saved in the electoral roll either. It is also possible for customers themselves to operate the electoral roll in order to avoid storing personal data.
How does POLYAS ensure that no data is lost?
Our hosting partners have taken appropriate security precautions, including redundant hard drives, backups, fire protection, access controls and uninterruptible power supplies.
Is any personal data retained by POLYAS after the election?
After the election, voter data is archived or blocked and the number of persons authorized to access it is reduced. In the absence of any (special) law or individual statutes or (election) regulations stipulating a specific retention period, we retain voter data for three years according to the statutory limitation period,…
Which personal voter data is processed in an online election with POLYAS?
In principle, POLYAS processes personal data exclusively according to the instructions of the responsible party (client). Depending on the configuration of the election, different data must be collected in order to send the access data, for example. Accordingly, POLYAS stores the data uploaded by the customer in the…