How to select your candidates
- Easily confirm or reject nominations
- All data about the nomination at a glance, including endorsements and declarations of consent, if applicable
- From nomination to election: Easy creation of ballot papers from nomination results
The nomination cockpit on the nomination platform helps you as an election officer to manage your nominations better. As the election organizer, you can use this during the nomination period to confirm or reject the incoming nominations and gain a better overview of the status of the nominations.
Creating access authorizations
Before you complete your nomination project, you can adjust the access authorizations for the nomination cockpit. One authorization is available here by default, but you can create additional access accounts. In advance, you need to consider and/or clarify how many people in your organization need access to the nomination cockpit.
Each person who needs to login to the cockpit requires a unique ID and a corresponding password. In order to adjust the access authorizations or create additional ones, go to the overview of your voting project in the POLYAS Online Voting Manager and, to the right of “Manage nomination cockpit”, click on “1 authorized user”.
In the modal dialog that opens, you can enter an ID and optionally the e-mail address of the authorized user. The password can be set or automatically generated here. The ID and password will be sent to this e-mail address before the nomination begins.
Create additional access accounts for the nomination cockpit by clicking on the + icon in the top right-hand of the modal dialog. Here you can store a further unique ID and an e-mail address, if required, and enter or generate a password.
You can download an Excel spreadsheet with all of the access accounts using the “Download all access data (Excel)” button at the bottom of the modal dialog—particularly if you are not using our system to send e-mails.
Creating additional access authorizations for the nomination cockpit in the Online Voting Manager.
Logging in to the nomination cockpit
Use your ID and password to login to the nomination cockpit. You will find this in the POLYAS Online Voting Manager in the overview of the nomination configuration in your project. The link to the nomination cockpit is located there.
If you specified an e-mail address during the configuration you will also receive your login data by e-mail. Open the cockpit website and log in with your ID and password.
Managing nominations
In the nomination cockpit, you have the option of viewing all of the nominations that have been received so far. The nomination data is displayed again in the “Overview” tab:
- Title
- Organization
- Number of nominations
- Number of nominators
- Nominations received
- Nomination period
- Number of cockpit users
You manage the submitted nominations by switching to the “Nominations” tab. Here you can accept or reject them. Do this using the check-mark icon or the X icon after the respective nomination. If you rejected a nomination by mistake, click on the check-mark icon after the corresponding nomination and change your selection to “Accept nomination”.
You can also use the “Update” button to manually update the status of your received nominations.
Completing the nomination
In the nomination cockpit, you have the option of pausing the nomination or manually stopping it at any time before it ends.
If you pause the nomination, this means that the polling station will be closed and your nominators will no longer be able to submit nominations. However, you can continue to manage the nominations in the cockpit until the end of the nomination period or until you stop it manually. You also have the option of reopening the polling station if you are still within the planned nomination period. To do this, click on “Continue nomination”.
To finally terminate the nomination before the end of the nomination period, click on “Stop nomination”.
Caution: If you stop your nomination, you will also be logged out of the nomination cockpit. It is then no longer possible to log in again and manage the nominations. Do not stop the nomination until you have managed all the nominations.
You can subsequently download the results of your nomination in the POLYAS Online Voting Manager. You can use this file to quickly and easily create ballot papers for the election following the nomination.
