This lets you allow your voters to delegate their voting rights before the election
- Up to 25 delegated votes per eligible voter
- Differentiated voting for your own ballot papers and ballots by proxy
- Easy configuration of the feature
The “Proxy voting” feature gives your eligible voters the option of delegating their voting rights to other voters before the event. This is useful if your voters are unable to attend on the day of the vote. Proxy voting is an unlimited delegation of voting rights: The substitute can, in one process, cast their own votes and also vote on behalf of the person they are substituting. Substitutes can cast a differentiated, independent vote, e.g. vote once for themselves with “Yes” and for the proxied person with “No”.
Note: If you require limited proxy voting, you can use the “ballot weighting” feature. This way to the instruction >
1. Booking the feature
You can book the feature through our Support (firstname.lastname@example.org). Name your project identifier to our Support team and the feature will be activated for you. You can find your project identifier in the “Overview” area of your Live Voting in the POLYAS Online Voting Manager.
2. Adding proxies
Go to the “Attributes” tab in the “Voters” section. Under “Add new attribute”, you can select “Proxy” and save this as an attribute by clicking “Add”. Then click “Save”. Your register of voters now additionally features the “Proxies” column. You can now enter your register manually or use our import function.
Importing the register of voters
In the Excel file with your register of voters, add a column for the proxies and, for each eligible voter who wishes to delegate their vote, enter the chosen ID (e.g. the e-mail address) of their proxy.
For everybody who will be taking part and will be voting themselves, leave the field in the “Proxy” column empty.
When you import the register, assign the appropriate attributes to the column headers and select the “Proxy” attribute for the substitutes.
Manually creating the register of voters
If you create the register manually, enter the ID of the proxy only for those persons who wish to delegate their vote. For all other eligible voters, leave this field blank. You can add more columns for additional characteristics by using the settings in the Attributes area.
3. Voting as a proxy
Eligible voters who take part as a proxy will see the ballot papers that are delegated to them displayed below their own ballot paper. They also see a note above these ballot papers informing them that the voting rights have been delegated to them, and by whom. They can now cast their own vote and also the vote by proxy.
Note: In the POLYAS Online Voting Manager, you as the election officer can view the status of the sent invitations. People who specified a proxy will not receive an invitation to vote, because they will not be taking part. Proxies only receive their own invitation to vote. The delegated ballot papers are displayed above their own.