Helping you to work as a team on your election project
- Share the work of setting up your election
- Receive multiple access accounts
- Give your colleagues insight into the election results
With the "Manage projects together" feature, you can share the setup of your voting project between up to ten team members. While setting up the voting, you can also assign roles and authorizations.
Note: The following explains how to set up the features of the Online Voting. The feature can be used for Live Voting and the Nomination Platform and is set up in the same way as the Online Voting.
Booking the feature
If you wish to book the “Manage projects together” feature, please contact POLYAS Support. They can book the feature for you so that you can use it. To do this, write an e-mail to firstname.lastname@example.org.
Invite more users
Before you can invite your colleagues to the project as additional users, they first have to create an account in the POLYAS Online Voting Manager. Registration is quick and free.
To invite your colleagues, switch back to the project overview. Under “Users” click on “Invite more users” and a tile will open.
You can now invite colleagues on the “Users” tab. Enter the e-mail address used by your colleague to register in the POLYAS Online Voting Manager and assign them a role.
Assigning roles to users
After you have entered the e-mail address of the person to be invited, you can assign them a specific role. The roles define which rights your users have for setting up the voting and what they can access. This helps to further optimize the process of voting configuration.
There are seven different roles:
- Full access
- Read access
- Invoice access
- Election management
- Ballot paper management
- Electoral roll management
- E-Mail invitation access
Giving a user the role Full access lets them access everything that you as the project owner can access. The user can start, stop or delete the voting project.
Read access allows the user to view all areas of the project. They can also download the invoice and the election results. This role has no editing rights.
The roles E-Mail invitation access and Invoice access are specially tailored to the tasks of your employees in these areas. Invoice access users can only read and download the invoice and the election results. E-Mail invitation access users, on the other hand, have read and write access to the voter invitation, the election reminder (if booked), and the custom system texts.
The final three roles Election management, Ballot paper management and Electoral roll management are suitable for dividing up the work of configuring the election according to these areas of responsibility.
The role Electoral roll management has the following rights:
- Write and read the electoral roll
Users with the role Ballot administration are allowed to:
- Read and write ballot papers
- Manage voter groups
Users with the Election management role also have the rights of the Electoral roll management and Ballot paper management roles. Further, they can:
- Manage features
- Write and read election invitations
Once you have assigned a role to your users, click “Invite”. All of the users you have invited now appear in the table below. If you have added a person by mistake or if you wish to revoke an invitation, click on the trash can icon on the right.
Once you have added all the users you want, click the green "Save" button and close the tile.
Note: The e-mail addresses you have added are now displayed in the project overview under “Users”. For reasons of space, only the first three appear here. You can add or remove users at any time. Simply click on the first e-mail address displayed.
Access to projects
If you have invited a user to your project, they will find it in their POLYAS Online Voting Manager dashboard under the “Invited” filter. Find this by clicking on the “My projects” filter and selecting “Invited”. The project overview then only shows projects which this person has been invited to as a user.