How to create a multilingual election
- Address your voters personally
- Simplify voting
- Activate voters
Does your organization have locations in different countries, so your employees don't all speak the same language? With the “Multilingualism” feature, you can still hold a single vote and include all of your employees.
1. Booking the feature
If you would like to book the “Multilingualism” feature for your election, please contact POLYAS Support and state your election hash. They will activate the feature for you and you can start getting set up. You can find the election hash in your project overview in the POLYAS Online Voting Manager.
Please also let our Support staff know which languages you would like to use and which language you would like to set as the default. Ideally this is the language spoken by the majority of your voters. If no language has been assigned to the voter, the default language is automatically displayed first.
Note: The texts on offer in the POLYAS Online Voting System are English, German, French and Italian.
2. Creating multilingual ballot papers
You can create your multilingual ballot paper now. First go to the “Ballot paper” tab and fill out the ballot paper in your chosen default language. Then select the next language using the Language Picker on the right-hand side of your ballot paper. The information that you have already entered in your default language is grayed out. You can now overwrite these with the translations into the second language.
Proceed in this way until you have stored the texts for this ballot paper for each of the languages you have booked.
3. Assigning languages to eligible voters
Switch to the “Eligible voters” section and use the gear-wheel icon to navigate to the settings of the electoral roll. Then go to “Voter attributes” and add the “Language” attribute. The "Language" column will now appear in your electoral roll.
If you wish to import your electoral roll into the POLYAS Online Voting Manager, create an additional column for the language and name it “Language”. You then use this to set the language that your voters see in the voting system.
Use these abbreviations:
- DE = German
- EN = English
- FR = French
- IT = Italian
Note: Eligible voters are able to change the language during the voting process.
4. Further settings
There are further settings you can adjust to make your election multilingual.
To enter the title of your election in multiple languages, go back to the “Ballot paper” tab. Here you will find the Language Picker on the right-hand side. Switch to another language. The title of your election is now shown with a gray background. You can now save the title in the selected language. Do the same for all of the languages you have booked.
Multilingual voter invitation
To save the election invitation in multiple languages, switch back to the overview and click on the settings for the election invitation. Here, too, you will find a Language Picker to the right of the Subject so you can adapt the invitation to the language of your choice.