Make it easier to enter your nominations
- Simplified entry of candidates
- Fewer errors when making entries
- Less effort in analysis
Booking the “Search candidate list” feature
The “Search candidate list” feature makes it easier for the nominators to enter candidate proposals. With a searchable candidate list, entering the first few letters of a candidate’s name will present suggestions for auto-completing your entries in the nomination field.
This feature is currently available only with the support of your POLYAS team. Please contact us if you would like to use the feature for your nomination. Contact email@example.com or your Election Manager.
Specify the type of proposal
Once you have decided for the feature, you need to decide in advance:
- Should nominators be able to submit proposals solely from the list of candidates (fixed proposal)
- Or should nominators also be able to submit additional nominations (free text proposal)
If you select the "free text proposal", nominators can specify further candidates who are not on the list of candidates.
Setting up the electoral roll
To use the "Search candidate list" feature, you need to adapt the Excel file containing your register of nominators. In addition to the usual columns (e-mail address, surname, first name, ID), POLYAS also requires the “eligibility for election” column. Here you enter the eligibility status for each candidate:
- ACTIVE = Candidates can nominate only.
- PASSIVE = Candidates may only be nominated.
- BOTH = Candidates may nominate and be nominated.
► Note: There is no need to enter an e-mail address or ID for candidates with passive voting rights, as they will not receive a voter notification.
⇒ POLYAS tip: Download our template for your register of nominators: Excel template. Instructions on how to do this are available here.
Set searchable columns
Your Election Manager imports your list of active and passive nominators into the Online Voting Manager. In advance you have to determine which of the columns in your list are to be used for the search.
An example: You decided to enable the first name and surname for the search. If one of your nominators wishes to choose Joe Public, his entry would be suggested by entering “Jo ...” or when entering “Publ ...”. However, if the last name only is activated, his name would not be suggested when entering “Jo ...”.
► Note: In general, only candidates with the PASSIVE or BOTH status are displayed.