How to conduct Live Voting on the day of your meeting
- Flexible editing of ballot papers and information
- Manage the presentation of the polling questions
- Publish results directly
Open the Live Voting Cockpit
Once you have created your Live Voting in the POLYAS Online Voting Manager, the time has come to carry out the online voting and elections. You do this with the Live Voting Cockpit. To access this, you first log in to the Online Voting Manager. In the “Overview” tab you will find the link to the Live Voting Cockpit and your password. You can also use the green button “Open Live Voting Cockpit directly” to access the cockpit without having to log in again. You can use the cockpit from another device by using the link and your password to log in.
Access to the Live Voting Cockpit in the project overview.
After logging in, you will first be taken to the “Overview” area. After starting your Live Voting, the number of voters who have already registered is visible at the top right of the tab bar under “Online:”.
Next, get all of your eligible voters to log into the POLYAS Live Voting System on their digital devices. If you have decided to send the invitations by e-mail, your participants will find all the information they need to register in their e-mail.
Create ballot papers and information
Click the “Ballot paper“ tab. On the right-hand edge of the screen under the heading “In work” you will see all the ballot papers that you created with the Online Voting Manager. You can edit these here. You can also create new ballot papers, change the order they are displayed in, or even delete them.
You can also include information for your voters. To do this, click on the plus icon and select “New information”. In the text editor that opens now, you can type in and format new information about your vote. For example: “A 15-minute break follows. We then continue with the next vote.” Then click on “Save” at the bottom right.
Newly created information and the ballot papers are displayed on the left-hand side under “In work”. You can create as much information as you like and integrate it into your schedule.
Create ballot papers and information.
Starting and ending voting and information
Now select the ballot paper or piece of information that should be displayed first to your logged-in members. To begin voting, click “Start”. The selected ballot paper is now displayed to everybody taking part.
Start voting in the Live Voting Cockpit.
You decide how long voters have to make their choices. As soon as you want to end the voting, click on “Stop”.
To display information, proceed in the same way, select the desired information on the left, and click “Display” at the bottom right. Unlike ballots, you do not have to stop the display of information. To continue, you simply start the next round of voting and the displayed information is replaced by the ballot paper.
Present the result
You can publish the result of the vote immediately afterwards. To do this, select the ballot with the result you want to show to your participants on the left-hand side of the screen under the heading “Completed” and then click the “Results” tab. You see the analysis of the ballot. You can adjust the way the results are displayed using the filter symbol on the right. Then click the green “Show results” button at the bottom right. The voting result can now be seen by all voters who are logged-in. If you want to adjust the way the results are displayed, go back to the ballot, change the settings, and click “View results” again.
The “Turnout” tab provides detailed information on voter turnout.
After viewing the results, you can continue to present further ballots or information.
View the voting results.
